Privacy policy

Communicate Mailing Ltd understands that your privacy is important to you and that you care about how your
personal data is used. We respect and value the privacy of all of our customers and will only collect and use
personal data in ways that are described here, and in a way that is consistent with our obligations and your rights
under the law.

Information About Us;
Communicate Mailing Ltd. Limited Company registered in Scotland under company number SC516371.
Registered address: Unit A11 Block 14, Queenslie Industrial Estate, Glasgow, G33 4DR.
Main trading address: Unit A11 Block 14, Queenslie Industrial Estate, Glasgow, G33 4DR.
VAT number: 223 8465 07.
Data Protection Officer: Tommy Latta. Email address: tommy@communicatemailing.com.
Telephone number: 0141 643 3360. Postal Address as trading address above.
We are regulated with the ICO: Registration A8241724.
What Does This Notice Cover?
This Privacy Information explains how we use your personal data: how it is collected, how it is held, and how it is
processed. It also explains your rights under the law relating to your personal data.
What is Personal Data?
Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as
‘any information relating to an identifiable person who can be directly or indirectly identified in particular by
reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data
covers obvious information such as your name and contact details, but it also covers less obvious information
such as identification numbers, electronic location data, and other online identifiers.
The personal data that we use is set out in Part 5, below.
What Are My Rights?
Under the GDPR, you have the following rights, which we will always work to uphold:
a) The right to be informed about our collection and use of your personal data. This Privacy Notice should
tell you everything you need to know, but you can always contact us to find out more or to ask any
questions using the details in Part 11.
b) The right to access the personal data we hold about you. Part 10 will tell you how to do this.
c) The right to have your personal data rectified if any of your personal data held by us is inaccurate or
incomplete. Please contact us using the details in Part 11 to find out more.
d) The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal
data that we have. Please contact us using the details in Part 11 to find out more.
e) The right to restrict (i.e. prevent) the processing of your personal data.
f) The right to object to us using your personal data for a particular purpose or purposes.
g) The right to data portability. This means that, if you have provided personal data to us directly, we are
using it with your consent or for the performance of a contract, and that data is processed using
automated means, you can ask us for a copy of that personal data to re-use with another service or
business in many cases.
h) Rights relating to automated decision-making and profiling. We do not use your personal data in this way.
For more information about our use of your personal data or exercising your rights as outlined above, please
contact us using the details provided in Part 11.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your
local Citizens Advice Bureau.
If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint
with the Information Commissioner’s Office.
What Personal Data Do You Collect?
We may collect some or all of the following personal data (this may vary according to your relationship with us):

Name;
Business name;
Business Address;
Email address;
Telephone number;
Job title;
Invoice and Payment information;

6. How Do You Use My Personal Data?
Under the GDPR, We must always have a lawful basis for using personal data. This may be because the data is
necessary for our performance of a contract with you, because you have consented to our use of your personal
data, or because it is in our legitimate business interests to use it. Your personal data may be used for one of the
following purposes:

Providing and managing your account.
Supplying our services to you.
Personalising and tailoring our services for you.
Communicating with you. This may include responding to emails or calls from you.
Supplying you with information by post (you may unsubscribe or opt-out at any time by emailing
tommy@communicatemailing.com).

7. How Long Will You Keep My Personal Data?
We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first
collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period,
the following factors will be used to determine how long it is kept):

Personal data will be deleted with 24 months of our ceasing to provide services to you with the exception
of accounting data required to be kept by law for a period of 6 years

8. How and Where Do You Store or Transfer My Personal Data?
We will only store or transfer your personal data in the UK. This means that it will be fully protected under the
GDPR.

9. Do You Share My Personal Data?
We will not share any of your personal data with any third parties for any purposes, subject to one important
exception.
In some limited circumstances, we may be legally required to share certain personal data, which might include
yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions
of a government authority.

10. How Can I Access My Personal Data?
If you want to know what personal data we have about you, you can ask us for details of that personal data and
for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 11.
There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or
excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs
in responding.
We will respond to your subject access request within 21 days and, in any case, not more than one month of
receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that
time. In some cases, however, particularly if your request is more complex, more time may be required up to a
maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

11. How Do I Contact You?
To contact us about anything to do with your personal data and data protection, including to make a subject
access request, please use the following details (for the attention of Tommy Latta):
Email address: tommy@communicatemailing.com.
Telephone number: 0141 643 3360.
Postal Address: Unit A11 Block 14, Queenslie Industrial Estate, Glasgow, G33 4DR.

12. Changes to this Privacy Notice
We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or
if we change our business in a way that affects personal data protection.
Any changes will be made available by post or email within 30 days of the change